The inventory system that knows how productions work
StageStock follows every piece the way a production does: pulled for a show, checked out for rehearsals, back on the shelf with its history intact. One searchable, photographed catalog of costumes, props, scenery, lighting and sound equipment, ready for whatever you stage next.
Quickly capture your inventory
Stop waiting around to document stuff. Add items in seconds—from your desk, your phone, anywhere. Already have something similar in your inventory? Just duplicate it, and you’re done. The goal here is simple: get your stuff cataloged so you can actually use this system.
Actually find what you need
You know that feeling when you can’t remember if you own something, so you assume you don’t and rent it? We’re solving that. Search by name, description, condition, tags, whether it can be altered—whatever works for you. Need something more specific? Use advanced search. Either way, if it’s in your inventory, you’ll find it in seconds.
Keep track without losing your mind
Items go out all the time. Costumes get pulled for shows, props go to maintenance, and equipment gets loaned to other theatres. With StageStock, you know exactly what’s gone, who has it, and when it’s due back. And if something gets retired? It stays in your records instead of disappearing into the void. You get the full story of every piece.
Build a system that actually works for you
Every organization is different. Every team works differently. So why would you force your inventory into a system designed for warehouses? Create your own categories. Set condition levels that mean something to your organization. Add tags as you go. Build your storage locations your way. Upload whatever you need—PDFs, photos, CAD files, anything. When the system adapts to you instead of the other way around, it actually gets used.
Never lose track of an item’s life
From the day it arrives to the day it gets stored again, every item’s history is right there. When was it created? When did it get fixed? What shows has it been in? Who’s borrowed it? You don’t have to remember—StageStock does. A year from now, two years from now, you’ll know exactly what you have and what it’s been through.
One place for your whole team to agree on something
Here’s the thing about creative people: not everyone sees inventory the same way. A designer might want quick visual reference. Your tech director needs to know conditions and capabilities. The shop manager needs maintenance notes. Instead of five different systems, one spreadsheet that’s constantly out of date, and constant calls asking “do we have…?”—everyone’s looking at the same, current information. Each person sees what they need. Everyone knows what’s actually available. No arguments about whether something’s in stock.
Everything else your stock room needs
Bulk editing
Change category, location, condition, value or tags on every item a search returns, with a preview before anything saves.
Export and print
Export or print everything your search matched, not just the rows on the screen.
Reservations
Hold items for a show that hasn’t started yet, so nobody else pulls them first.
User roles
Every role has its own page that explains, in plain language, exactly what it lets people do.
Category permissions
Give people access by category, not just site-wide, so each department manages its own stock.
Unlimited file storage
Attach photos, PDFs, CAD files and more to any item, with no storage limit.
Import your inventory
Bring an existing inventory list with you on Professional plans and up.
Mobile apps
iPhone and Android apps for searching, checking out and adding items from the stock room floor.
Try StageStock free
Start free with up to 100 items, or try any paid plan free for 30 days. No credit card required to start.